Create Drop Down Lists in Excel using Data Validation

In this article, you will learn how to make Excel drop down list from another workbook. While working on reports, you can make reports more secure so that no one can intentionally or unintentionally make any changes to your drop down lists.

The drop down list will be helpful for the end user to select the item from the drop down list rather than typing in Excel.

You can make a drop down menu in Excel, using a list from another workbook as the source. To do this, you need to create 2 name ranges; one in the source file and another in the Main file where you want to use the Data Validation list.

How to insert drop down list in Excel?

To create drop down list, let’s take an example to understand:

We have students name list, we will create drop down list for student name list.

image 1

 

First we will create a name range. Follow below given steps:

  • Open the file that contains the source list (Source.xlsx in this example) and create a name range for the entries you want to include in your drop down list, e.g. Student_list

image 2

 

  • Select the cell where you want to insert drop down list
  • Go to Data Tab > Data Validation

image 3

 

  • Data validation dialog box will appear
  • Select List (allow drop down list) > Enter range name (student_list)

image 4

 

  • Click OK
  • Now you will see the button in the cell, this is drop down list
  • Click on the button, you will get student list, from where you can pick any name from the list

image 5

 

In this way, we can create drop down list or pick list in Microsoft Excel by using Data Validation option.

 

image 48

 

Find out some more Data Validation articles:-

How to edit a drop down list in Excel?

How to delete drop down list?

How to apply Conditional Formatting in drop down list?

How to create dependent drop down list?

How to create multiple dropdown List without repetition using named ranges?

 

Video:How to create Drop Down list with Data Validation in Excel

 
Click on the video link for quick reference to the use of Data Validation. Subscribe to our new channel and keep learning with us!
 

 

If you liked our blogs, share it with your friends on Facebook. And also you can follow us on Twitter and Facebook.
We would love to hear from you, do let us know how we can improve, complement or innovate our work and make it better for you. Write us at info@exceltip.com

Leave a Reply

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <strike> <strong>

Terms and Conditions of use

The applications/code on this site are distributed as is and without warranties or liability. In no event shall the owner of the copyrights, or the authors of the applications/code be liable for any loss of profit, any problems or any damage resulting from the use or evaluation of the applications/code.

Visit Us On TwitterVisit Us On FacebookVisit Us On Google PlusVisit Us On Youtube