Create Drop Down List in Excel with Color

In this article, we will learn how to create a Dropdown list with color in Microsoft Excel.
Drop down list limits the user to choose a value from the list provided instead of adding values in sheet.

We will be using Conditional Formatting and Data Validation options.
First, let’s understand how to make a dropdown list in Excel with an example here

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Here is a list of three colours Red, Green and Blue. We need that the user has to select from this list.

Click Data > Data Validation option in Excel 2016

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Data Validation dialog box appears as shown above.

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Select the option List in Allow and select the source list in Source option and click OK.

A dropdown list will be created on the cell.

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Now click Home > Conditional formatting. Select New rule from the list and a dialog box will appear.

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Select Specific Text option and select the cell for colour as in this case Red.

Select Format > Fill option. Select the Red colour and click OK.

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Repeat the process for all the options like Green and Blue and your list will be shown like in below snapshot.

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Drop down list and Conditional formatting tools are very useful in Excel 2016, to view your data in a particular format manner. You can create a dropdown list in google sheets using the same method.

Check out more related articles:

How to edit a drop down list in Excel?
How to delete drop down list?
How to create dependent drop down list?
How to create multiple dropdown List without repetition using named ranges?
How to create drop down list?

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  2. Thanks a lot for the instruction. Can I ask how do I delete selected items in the cell? It seems like I can add onto the selection but cannot edit..

    Thanks!

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