Combining Text and a Formatted Date in Excel 2010

In this article, we will learn How to Combine Text and a Formatted Date in Excel.

Scenario:

Excel treats values to many formats like number, date, time, text, percentage or currency. These can be changed into each other. Excel converts numbers to text to use numbers as text in formulas like vlookup with numbers and text. The Excel TEXT function lets you convert the number to text. The TEXT function in Excel is used to convert numbers into text. The fun part is you can format that number to show it in the desired format. For example format a yy-mm-dd date into dd-mm-yy format. Add currency signs before a  number and many more.

TEXT formula in Excel

TEXT function is a string function which converts any value to a given format. The result may seem that it is a number but it's in text format.

=TEXT(cell_ref, text_format)

cell_ref : value to convert using cell reference

Text_format : Format to convert

Format Output_format
d 7
ddd Thu
dddd Thursday
m 2
mmm Feb
mmmm February
mmmmm F
yy 19
yyyy 2019
m/d/y 2/7/19
mm/dd/yy 02/07/19
mm/dd/yyyy 02/07/2019
ddd, mmm d Thu, Feb 7
mm/dd/yyyy h:mm AM/PM 02/07/2019 2:15 PM
mm/dd/yyyy hh:mm:ss 07/02/2019 14:15:00

Example :

All of these might be confusing to understand. Let's understand how to use the function using an example. Here we have some examples to convert date values to text format or any other required format.

Convert the value in A2 cell.

Use the formula in C2 cell

=TEXT (A2, “0”)

“0”: returns the general text format.

Press Enter and copy the formula in remaining cells using Ctrl + D

As you can see we got numbers as text output because the significance number always varied.

Here we have some numbers to convert to text format or any other required format.

Use the formula:

=TEXT(A2,"d")

As you can see the value in the output cell is in Text format. 

You can use any Format_text and do your work in excel without any interruption

Add 0 before a Number

Sometimes you are needed to add 0 before some fixed digit of numbers like phone number or pin number. Use this Text formula to do so…

=TEXT( 1234, “00000”)

If you have N digits of number then in text format argument write n+1 0s.

Add Currency Before a Number

Write this text formula to add currency.

=TEXT( 1234, “$0”)

As you can see we got numbers as text output because the significance number always varied.

VBA Code to convert currency in TEXT format

This code is divided into four individual functions. The main function is NUM_TO_IND_RUPEE_WORD. And other three functions GetHunderds(), GetTens() and GetDigits are helping function that help the main function to form the string.

Code

Function NUM_TO_IND_RUPEE_WORD(ByVal MyNumber, Optional incRupees As Boolean = True)

 Dim Crores, Lakhs, Rupees, Paise, Temp

 Dim DecimalPlace As Long, Count As Long

 Dim myLakhs, myCrores

 ReDim Place(9) As String

 Place(2) = " Thousand ": Place(3) = " Million "

 Place(4) = " Billion ": Place(5) = " Trillion "

 

 ' String representation of amount.

 MyNumber = Trim(Str(MyNumber))

 

 ' Position of decimal place 0 if none.

 DecimalPlace = InStr(MyNumber, ".")

 

 ' Convert Paise and set MyNumber to Rupees amount.

 If DecimalPlace > 0 Then

  Paise = GetTens(Left(Mid(MyNumber, DecimalPlace + 1) & "00", 2))

  MyNumber = Trim(Left(MyNumber, DecimalPlace - 1))

 End If

 

 myCrores = MyNumber \ 10000000

 myLakhs = (MyNumber - myCrores * 10000000) \ 100000

 MyNumber = MyNumber - myCrores * 10000000 - myLakhs * 100000

 Count = 1

 

 Do While myCrores <> ""

  Temp = GetHundreds(Right(myCrores, 3))

  If Temp <> "" Then Crores = Temp & Place(Count) & Crores

  If Len(myCrores) > 3 Then

    myCrores = Left(myCrores, Len(myCrores) - 3) 

  Else

    myCrores = ""

  End If

  Count = Count + 1

 Loop

 Count = 1

 

 Do While myLakhs <> ""

  Temp = GetHundreds(Right(myLakhs, 3))

  If Temp <> "" Then Lakhs = Temp & Place(Count) & Lakhs

  If Len(myLakhs) > 3 Then

   myLakhs = Left(myLakhs, Len(myLakhs) - 3)

  Else

   myLakhs = ""

  End If

  Count = Count + 1

 Loop

 Count = 1

 

 Do While MyNumber <> ""

  Temp = GetHundreds(Right(MyNumber, 3))

  If Temp <> "" Then Rupees = Temp & Place(Count) & Rupees

  If Len(MyNumber) > 3 Then

   MyNumber = Left(MyNumber, Len(MyNumber) - 3)

  Else

   MyNumber = ""

  End If

  Count = Count + 1

 Loop

 

 Select Case Crores

  Case "": Crores = ""

  Case "One": Crores = " One Crore "

  Case Else: Crores = Crores & " Crores "

 End Select

 Select Case Lakhs

  Case "": Lakhs = ""

  Case "One": Lakhs = " One Lakh "

  Case Else: Lakhs = Lakhs & " Lakhs "

 End Select

 Select Case Rupees

  Case "": Rupees = "Zero "

  Case "One": Rupees = "One "

  Case Else:

  Rupees = Rupees

 End Select

 Select Case Paise

  Case "": Paise = " and Paise Zero Only "

  Case "One": Paise = " and Paise One Only "

  Case Else: Paise = " and Paise " & Paise & " Only "

 End Select

'creating the string of words to translate number into words

 NUM_TO_IND_RUPEE_WORD = IIf(incRupees, "Rupees ", "") & Crores & _ Lakhs & Rupees & Paise

End Function

' Converts a number from 100-999 into text

Function GetHundreds(ByVal MyNumber)

 Dim Result As String

 If Val(MyNumber) = 0 Then Exit Function

 MyNumber = Right("000" & MyNumber, 3)

 ' Convert the hundreds place.

 If Mid(MyNumber, 1, 1) <> "0" Then

 Result = GetDigit(Mid(MyNumber, 1, 1)) & " Hundred "

 End If

 ' Convert the tens and ones place.

 If Mid(MyNumber, 2, 1) <> "0" Then

  Result = Result & GetTens(Mid(MyNumber, 2))

 Else

  Result = Result & GetDigit(Mid(MyNumber, 3))

 End If

 GetHundreds = Result

End Function

' Converts a number from 10 to 99 into text.

Function GetTens(TensText)

 Dim Result As String

 Result = "" ' Null out the temporary function value.

 If Val(Left(TensText, 1)) = 1 Then ' If value between 10-19...

 Select Case Val(TensText)

  Case 10: Result = "Ten"

  Case 11: Result = "Eleven"

  Case 12: Result = "Twelve"

  Case 13: Result = "Thirteen"

  Case 14: Result = "Fourteen"

  Case 15: Result = "Fifteen"

  Case 16: Result = "Sixteen"

  Case 17: Result = "Seventeen"

  Case 18: Result = "Eighteen"

  Case 19: Result = "Nineteen"

  Case Else

 End Select

 Else ' If value between 20-99...

  Select Case Val(Left(TensText, 1))

  Case 2: Result = "Twenty "

  Case 3: Result = "Thirty "

  Case 4: Result = "Forty "

  Case 5: Result = "Fifty "

  Case 6: Result = "Sixty "

  Case 7: Result = "Seventy "

  Case 8: Result = "Eighty "

  Case 9: Result = "Ninety "

 Case Else

 End Select

 Result = Result & GetDigit _

 (Right(TensText, 1)) ' Retrieve ones place.

 End If

 GetTens = Result

End Function

' Converts a number from 1 to 9 into text.

Function GetDigit(Digit)

 Select Case Val(Digit)

  Case 1: GetDigit = "One"

  Case 2: GetDigit = "Two"

  Case 3: GetDigit = "Three"

  Case 4: GetDigit = "Four"

  Case 5: GetDigit = "Five"

  Case 6: GetDigit = "Six"

  Case 7: GetDigit = "Seven"

  Case 8: GetDigit = "Eight"

  Case 9: GetDigit = "Nine"

  Case Else: GetDigit = ""

 End Select

End Function

The above code will get the result in correct format. Now make your own customized function.

Concatenating a text string and a formula-calculated value. To make the result returned by some formula more understandable for your users, you can concatenate it with a text string that explains what the value actually is.

For example, you can use the following formula to return the current date:

=CONCATENATE("Today is ",TEXT(TODAY(), "dd-mmm-yy"))

Using CONCATENATE in Excel - things to remember

To ensure that your CONCATENATE formulas always deliver the correct results, remember the following simple rules:

Excel CONCATENATE function requires at least one "text" argument to work.

Here are all the observational notes using the formula in Excel
Notes :

  1. Use & operator to combine text. & operator does the same work as CONCAT function
  2. In new versions of Excel, CONCATENATE is replaced with the CONCAT function, which has exactly the same syntax. The CONCATENATE function is kept for backward compatibility, it is common practice to use CONCAT instead because Excel does not give any promises that CONCATENATE will be available in future versions of Excel.

Hope this article about How to Combine Text and a Formatted Date in Excel is explanatory. Find more articles on calculating values and related Excel formulas here. If you liked our blogs, share them with your friends on Facebook. And also you can follow us on Twitter and Facebook. We would love to hear from you, do let us know how we can improve, complement or innovate our work and make it better for you. Write to us at info@exceltip.com.

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  2. I HAVE BEEN TRYING TO INTEGRATE A FORM WITH A EXCEL SPREADSHEET SO THAT INFORMATION IS PUT IN THE FORM WHICH AUTOMATICALLY UPDATES THE SPREAD SHEET BUT IT DOESNT WORK

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