In this article, we will learn How to Combine Text and Formatted Values in Excel.
Scenario:
Excel treats values to many formats like number, date, time, text, percentage or currency. These can be changed into each other. Excel converts numbers to text to use numbers as text in formulas like vlookup with numbers and text. The Excel TEXT function lets you convert the number to text. The TEXT function in Excel is used to convert numbers into text. The fun part is you can format that number to show it in the desired format. For example format a yy-mm-dd date into dd-mm-yy format. Add currency signs before a number and many more.
TEXT formula in Excel
TEXT function is a string function which converts any value to a given format. The result may seem that it is a number but it's in text format.
| =TEXT(cell_ref, text_format) |
cell_ref : value to convert using cell reference
Text_format : Format to convert
| Format | Output_format |
| d | 7 |
| ddd | Thu |
| dddd | Thursday |
| m | 2 |
| mmm | Feb |
| mmmm | February |
| mmmmm | F |
| yy | 19 |
| yyyy | 2019 |
| m/d/y | 2/7/19 |
| mm/dd/yy | 02/07/19 |
| mm/dd/yyyy | 02/07/2019 |
| ddd, mmm d | Thu, Feb 7 |
| mm/dd/yyyy h:mm AM/PM | 02/07/2019 2:15 PM |
| mm/dd/yyyy hh:mm:ss | 07/02/2019 14:15:00 |
Example :
All of these might be confusing to understand. Let's understand how to use the function using an example. Here we have some examples to convert date values to text format or any other required format.
Convert the value in A2 cell.
Use the formula in C2 cell
| =TEXT (A2, “0”) |
“0”: returns the general text format.
Press Enter and copy the formula in remaining cells using Ctrl + D
As you can see we got numbers as text output because the significance number always varied.
Here we have some numbers to convert to text format or any other required format.
Use the formula:
| =TEXT(A2,"d") |
As you can see the value in the output cell is in Text format.
You can use any Format_text and do your work in excel without any interruption
Sometimes you are needed to add 0 before some fixed digit of numbers like phone number or pin number. Use this Text formula to do so…
| =TEXT( 1234, “00000”) |
If you have N digits of number then in text format argument write n+1 0s.
Write this text formula to add currency.
| =TEXT( 1234, “$0”) |
As you can see we got numbers as text output because the significance number always varied.
VBA Code to convert currency in TEXT format
This code is divided into four individual functions. The main function is NUM_TO_IND_RUPEE_WORD. And other three functions GetHunderds(), GetTens() and GetDigits are helping function that help the main function to form the string.
Code
| Function NUM_TO_IND_RUPEE_WORD(ByVal MyNumber, Optional incRupees As Boolean = True)
Dim Crores, Lakhs, Rupees, Paise, Temp Dim DecimalPlace As Long, Count As Long Dim myLakhs, myCrores ReDim Place(9) As String Place(2) = " Thousand ": Place(3) = " Million " Place(4) = " Billion ": Place(5) = " Trillion "
' String representation of amount. MyNumber = Trim(Str(MyNumber))
' Position of decimal place 0 if none. DecimalPlace = InStr(MyNumber, ".")
' Convert Paise and set MyNumber to Rupees amount. If DecimalPlace > 0 Then Paise = GetTens(Left(Mid(MyNumber, DecimalPlace + 1) & "00", 2)) MyNumber = Trim(Left(MyNumber, DecimalPlace - 1)) End If
myCrores = MyNumber \ 10000000 myLakhs = (MyNumber - myCrores * 10000000) \ 100000 MyNumber = MyNumber - myCrores * 10000000 - myLakhs * 100000 Count = 1
Do While myCrores <> "" Temp = GetHundreds(Right(myCrores, 3)) If Temp <> "" Then Crores = Temp & Place(Count) & Crores If Len(myCrores) > 3 Then myCrores = Left(myCrores, Len(myCrores) - 3) Else myCrores = "" End If Count = Count + 1 Loop Count = 1
Do While myLakhs <> "" Temp = GetHundreds(Right(myLakhs, 3)) If Temp <> "" Then Lakhs = Temp & Place(Count) & Lakhs If Len(myLakhs) > 3 Then myLakhs = Left(myLakhs, Len(myLakhs) - 3) Else myLakhs = "" End If Count = Count + 1 Loop Count = 1
Do While MyNumber <> "" Temp = GetHundreds(Right(MyNumber, 3)) If Temp <> "" Then Rupees = Temp & Place(Count) & Rupees If Len(MyNumber) > 3 Then MyNumber = Left(MyNumber, Len(MyNumber) - 3) Else MyNumber = "" End If Count = Count + 1 Loop
Select Case Crores Case "": Crores = "" Case "One": Crores = " One Crore " Case Else: Crores = Crores & " Crores " End Select Select Case Lakhs Case "": Lakhs = "" Case "One": Lakhs = " One Lakh " Case Else: Lakhs = Lakhs & " Lakhs " End Select Select Case Rupees Case "": Rupees = "Zero " Case "One": Rupees = "One " Case Else: Rupees = Rupees End Select Select Case Paise Case "": Paise = " and Paise Zero Only " Case "One": Paise = " and Paise One Only " Case Else: Paise = " and Paise " & Paise & " Only " End Select 'creating the string of words to translate number into words NUM_TO_IND_RUPEE_WORD = IIf(incRupees, "Rupees ", "") & Crores & _ Lakhs & Rupees & Paise End Function ' Converts a number from 100-999 into text Function GetHundreds(ByVal MyNumber) Dim Result As String If Val(MyNumber) = 0 Then Exit Function MyNumber = Right("000" & MyNumber, 3) ' Convert the hundreds place. If Mid(MyNumber, 1, 1) <> "0" Then Result = GetDigit(Mid(MyNumber, 1, 1)) & " Hundred " End If ' Convert the tens and ones place. If Mid(MyNumber, 2, 1) <> "0" Then Result = Result & GetTens(Mid(MyNumber, 2)) Else Result = Result & GetDigit(Mid(MyNumber, 3)) End If GetHundreds = Result End Function ' Converts a number from 10 to 99 into text. Function GetTens(TensText) Dim Result As String Result = "" ' Null out the temporary function value. If Val(Left(TensText, 1)) = 1 Then ' If value between 10-19... Select Case Val(TensText) Case 10: Result = "Ten" Case 11: Result = "Eleven" Case 12: Result = "Twelve" Case 13: Result = "Thirteen" Case 14: Result = "Fourteen" Case 15: Result = "Fifteen" Case 16: Result = "Sixteen" Case 17: Result = "Seventeen" Case 18: Result = "Eighteen" Case 19: Result = "Nineteen" Case Else End Select Else ' If value between 20-99... Select Case Val(Left(TensText, 1)) Case 2: Result = "Twenty " Case 3: Result = "Thirty " Case 4: Result = "Forty " Case 5: Result = "Fifty " Case 6: Result = "Sixty " Case 7: Result = "Seventy " Case 8: Result = "Eighty " Case 9: Result = "Ninety " Case Else End Select Result = Result & GetDigit _ (Right(TensText, 1)) ' Retrieve ones place. End If GetTens = Result End Function ' Converts a number from 1 to 9 into text. Function GetDigit(Digit) Select Case Val(Digit) Case 1: GetDigit = "One" Case 2: GetDigit = "Two" Case 3: GetDigit = "Three" Case 4: GetDigit = "Four" Case 5: GetDigit = "Five" Case 6: GetDigit = "Six" Case 7: GetDigit = "Seven" Case 8: GetDigit = "Eight" Case 9: GetDigit = "Nine" Case Else: GetDigit = "" End Select End Function |
The above code will get the result in correct format. Now make your own customized function.
For example, you can use the following formula to return the current date:
| =CONCATENATE("Today is ",TEXT(TODAY(), "dd-mmm-yy")) |
Using CONCATENATE in Excel - things to remember
To ensure that your CONCATENATE formulas always deliver the correct results, remember the following simple rules:
Excel CONCATENATE function requires at least one "text" argument to work.
Here are all the observational notes using the formula in Excel
Notes :
Hope this article about How to Combine Text and Formatted Values in Excel is explanatory. Find more articles on calculating values and related Excel formulas here. If you liked our blogs, share them with your friends on Facebook. And also you can follow us on Twitter and Facebook. We would love to hear from you, do let us know how we can improve, complement or innovate our work and make it better for you. Write to us at info@exceltip.com.
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"Hi Sudhir,
Sounds like a one off thing that you will never need to replicate?
If so, to be honest, I suggest you do it manually.
With 50 to 60 sheets, I cannot imagine it will take more than an hour or so, and you could easily spend that long trying to write a macro or formulae that would do it for you.
Is that practical?
Alan."
"i hv data in sheet1 from A1 to A3000 as mentioned below :
""Client Name"" ""Brand Name"" ""Bill No."" ""Bill Date""""Bill Amt.""
There are 50 to 60 sheets where columns are same but the data are different, now i hv to merge all sheets in one column, is there any formula? I hv tried ""consolidate"" formula in data menu but the problem is, it will only takes the total & other but i can't copy all text in one sheet? Could u pls help me?
Awaiting ur early reply
Thanx & Regards, "
"Hi Sudhir,
I doubt there will be a simple answer to this one.
Please can you give some samples so that we have a better idea of what you want to achieve.
Thanks,
Alan"
I hv 50 sheets in one file which has to be merged in one sheet, is there any formula to copy all sheets in one sheet?
"Hi Sudhir,
Sounds like a one off thing that you will never need to replicate?
If so, to be honest, I suggest you do it manually.
With 50 to 60 sheets, I cannot imagine it will take more than an hour or so, and you could easily spend that long trying to write a macro or formulae that would do it for you.
Is that practical?
Alan."
"i hv data in sheet1 from A1 to A3000 as mentioned below :
""Client Name"" ""Brand Name"" ""Bill No."" ""Bill Date""""Bill Amt.""
There are 50 to 60 sheets where columns are same but the data are different, now i hv to merge all sheets in one column, is there any formula? I hv tried ""consolidate"" formula in data menu but the problem is, it will only takes the total & other but i can't copy all text in one sheet? Could u pls help me?
Awaiting ur early reply
Thanx & Regards, "
"Hi Sudhir,
I doubt there will be a simple answer to this one.
Please can you give some samples so that we have a better idea of what you want to achieve.
Thanks,
Alan"
I hv 50 sheets in one file which has to be merged in one sheet, is there any formula to copy all sheets in one sheet?