Link references with another workbook


How to link with external references

In this article, we will learn how we can link one workbook to another workbook in Microsoft Excel. We will use the option of external reference. An external reference in Excel is a reference to a cell or range of cells in another workbook.

Let’s take an example and understand:-

We have 3 workbooks in which we have sales-wise quarterly details for 3 different regions. We have one workbook in which we need to calculate total for all the zones to return the value for overall company.

South Data:-

image 1


North Data:-

image 2


East Data:-

image 3


Follow below given steps:-

  • Open all the workbooks
  • In the company workbook, select the cell B5 and type the ‘equal to’ sign =
  • In the North workbook, select cell B5, then + sign; in South workbook, select  the cell B5 and then +sign, and in East workbook, do the same

image 4


  • Press Enter
  • Copy & Paste the formula in the range

image 5



  • Close all workbooks and then change the number in a workbook of a division
  • Close all workbooks again
  • Now open the company workbook
  • A pop up will appear.To update all the links, click Enable Content
  • If you do not want to update the links, click on the X (close)

image 6

Note: if you see another alert, click Update or Don’t Update.

In this way, we can link the workbook with each other in Microsoft Excel.


image 48

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