In this article, we will learn How to Return text up to the second space in Microsoft Excel.
Extracting text up to second space (" ") character from a given string
Sometimes given a list of text strings and required to extract a part of string upto 2nd space character (" "). For example extracting the first and middle name from the full name separated by spaces. So let's understand how to solve this problem with the example explained below.
For this we will use a combination of following functions
The combination of these functions will find the second space character and replace it with any other character to which can be located easily in the manipulated string. Let's see the below given syntax with argument explanation.
|= LEFT ( string , FIND ( "*" , SUBSTITUTE ( string , " " , "*" , LEN (string) - LEN ( SUBSTITUTE (string ," " , "" ) ) ) ) - 1 )|
string : given string
" " : space char
"*" : char to replace space char (must be unique for all names)
All of these might be confusing to understand. Let's understand how to use the function using an example. Here we have a list of names and we need to find the first and middle name from the full names.
Use the formula:
|= LEFT ( A2 , FIND ( "*" , SUBSTITUTE ( A2 , " " , "*" , LEN (A2) - LEN ( SUBSTITUTE (A2 ," " , "" ) ) ) ) - 1 )|
As you can see the resulting name has only the first and middle name. Copy the formula to other cells using the shortcut Ctrl + D .
As you can see the we got all names using one formula. Isn't it interesting!
|NOTE: Use the SEARCH function in place of the FIND function. Both return the same value. But FIND function is case - sensitive and doesn't support wildcards.|
Here are all the observational notes using the formula in Excel
Hope this article about Return text up to the second space in Microsoft Excel is explanatory. Find more articles on string editing formulas and related Excel formulas here. If you liked our blogs, share it with your friends on Facebook. And also you can follow us on Twitter and Facebook. We would love to hear from you, do let us know how we can improve, complement or innovate our work and make it better for you. Write to us at email@example.com.
How to Use TRIM function in Excel: The TRIM function is used to trim strings and clean any trailing or leading spaces from string. This helps us in the cleaning process of data a lot.
How to use the CLEAN function in Excel: Clean function is used to clean up unprintable characters from the string. This function is mostly used with the TRIM function to clean up imported foreign data.
Replace text from end of a string starting from variable position: To replace text from the end of the string, we use the REPLACE function. The REPLACE function uses the position of text in the string to replace.
How to Check if a string contains one of many texts in Excel: To find check if a string contains any of multiple text, we use this formula. We use the SUM function to sum up all the matches and then perform a logic to check if the string contains any of the multiple strings.
Count Cells that contain specific text: A simple COUNTIF function will do the magic. To count the number of multiple cells that contain a given string we use the wildcard operator with the COUNTIF function.
Excel REPLACE vs SUBSTITUTE function: The REPLACE and SUBSTITUTE functions are the most misunderstood functions. To find and replace a given text we use the SUBSTITUTE function. Where REPLACE is used to replace a number of characters in string…
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