In this article, we will learn Why Is Your Excel Formula Not Calculating?.
Many times, like when we extract numbers out of string, they are text by property. You can’t do any number operations on them. Then we get the need of converting that text to a number. So to convert any text to a number we can take various approaches depending on the situation. Let’s have a look at those approaches…
So if you downloaded sum data from a website, it's common to get some numbers as text format special dates. Just wrap these text into a VALUE function. It will return a pure number.
VALUE function Syntax
So to convert a text in cell B2 into number write this VALUE formula.
If you add any number using + operator to a text formatted number, it will convert the text to a number and then add the given number to the converted number. Finally the result will be a number.
For example if there is a text formatted number in B4, then just add 0 to convert string to number.
Result will be a number for sure.
As I told you in the beginning, this problem occurs when we extract numbers from strings. So if you want the extracted text to be numbered just add 0 in the end.
For example I am extracting citycode from text B6. I extracted it using the LEFT function. But it's not a number so I added a 0 in the formula itself.
Whenever a number is in the form of a text, excel notifies you by showing a green corner of the cell.
When you click on the cell it shows a small exclamation icon at the left corner of the cell.
When you click on it, it shows an option of Convert to Number. Click on it and the text will be converted to number.
Convert Text to Number using VBA
So, if you have a fixed range that you want to convert to text then use this VBA snippet.
Sub ConvertTextToNumber() Range("A3:A8").NumberFormat = "General" Range("A3:A8").Value = Range("A3:A8").Value End Sub
When you run the above code it converts the text of range A3:A8 into text.
This code can look more elegant if we write it like this.
Sub ConvertTextToNumber() With Range("A3:A8") .NumberFormat = "General" .Value = .Value End With End Sub
How does it work?
Well, it is quite simple. We first change the number format of the range to General. Then we put the value of that range into the same range using VBA. This removes the text formatting completely. Simple, isn't it?
Change the number of formatting of a dynamic range
In the above code, we changed the text to number in the above code of a fixed range but this will not be the case most of the time. To convert text to a number of dynamic ranges, we can evaluate the last used cell or select the range dynamically.
This is how it would look:
Sub ConvertTextToNumber() With Range("A3:A" & Cells(Rows.Count, 1).End(xlUp).Row) .NumberFormat = "General" .Value = .Value End With
Here, I know that the range starts from A3. But I don't know where it may end.
So I dynamically identify the last used excel row that has data in it using the VBA snippet Cells(Rows.Count, 1).End(xlUp).Row. It returns the last used row number that we are concatenating with "A3:A".
Note: This VBA snippet will work on the active workbook and active worksheet. If your code switches through multiple sheets, it would be better to set a range object of the intended worksheet. Like this
Sub ConvertTextToNumber() Set Rng = ThisWorkbook.Sheets("Sheet1").Range("A3:A" & Cells(Rows.Count, 1).End(xlUp).Row) With Rng .NumberFormat = "General" .Value = .Value End With End Sub
The above code will always change the text to the number of the sheet1 of the workbook that contains this code.
Another method is to loop through each cell and change the cell value to a number using the CSng function. Here's the code.
Sub ConvertTextToNumberLoop() Set Rng = ThisWorkbook.Sheets("Sheet1").Range("A3:A" & Cells(Rows.Count, 1).End(xlUp).Row) For Each cel In Rng.Cells cel.Value = CSng(cel.Value) Next cel End Sub
So yeah guys, this is how you can change texts to numbers in Excel using VBA. You can use these snippets to ready your worksheet before you do any number operation on them. I hope I was explanatory enough. You can download the working file here.
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