Find Occurrence of Text

In this article, we will learn Find Occurrence of Text in Excel.


To find the first occurrence of a character in Excel we use the FIND of SEARCH function in Excel. But if we want to find the second occurrence of a character in excel, both functions fail to do so. They need help to find the second, third or Nth occurrence of a character in Excel.

Excel Formula

= SEARCH ( "~" , SUBSTITUTE ( string , character , "~" , occurrence ) )

"~" : This is a special character that will not appear in the given string. You can use any character or symbol that you are sure will not appear in the string you are going to search.

String : This is the string in which you want to search for the occurrence of character.

Character: It is the character whose occurrence you want to search in the string.

Occurrence: It is the number of the occurrence of the character in the string.

Example :

All of these might be confusing to understand. Let's understand how to use the function using an example. Find the Second, Third and Nth Occurrence of Given Characters in the Strings.

Here we have some strings in range A2:A4. In cell C2, C3, and C4 we have mentioned the characters that we want to search in the strings. In D2, D3, and D4 we have mentioned the occurrence of the character. In the adjacent cell I want to get the position of these occurrences of the characters.

Write this formula in the cell E2 and drag down.

=SEARCH("~", SUBSTITUTE(A2,C2,"~",D2))

This returns the exact positions (19) of the mentioned occurrence (4) of the space character in the string.

How does it work?

The technique is quite simple. As we know the SUBSTITUTE function of Excel replaces the given occurrence of a text in string with the given text. We use this property.

So the formula works from inside.

SUBSTITUTE(A2,C2,"~",D2): This part resolves to SUBSTITUTE("My name is anthony gonsalvis."
," ","~",4). Which ultimately gives us the string "My name is anthony~gonsalvis."

Note that the fourth occurrence of space is replaced with "~". I replaced space with "~" because I am sure that this character will not appear in the string by default. You can use any character that you are sure will not appear in the string. You can use the CHAR function to insert symbols.

Now the SEARCH function has SEARCH("~","My name is anthony~gonsalvis."). Now that the character "~" appears only once at the position 19, we get our answer as 19.

Similarly all the formulas are solved.

If you want to use a case sensitive search then use the FIND function instead of SEARCH.

=FIND("~", SUBSTITUTE(A2,C2,"~",D2))

Question asked by user @ Excel forum link :-

How to find occurrence of text in a column through Conditional Formatting?

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