Copying a Cell Comment in Microsoft Excel 2010

Before learning about how to copy a cell comment in another cell, we have to understand the comments i.e. what the comments are and how we can identify that this is a comment in Microsoft Excel 2010.

There are various ways to copy comments in excel i.e. through keyboard shortcuts or via VBA code; we will learn using keyboard shortcuts in this tutorial.

We use the Comment in Excel just for our remembrance and to inform someone else about what the cell contains. To add a comment in a cell, Excel provides the Insert Comment functionality. After inserting the comment, it shows with the little red triangles to indicate comments in cells comments.

To copy the cell comment from one cell to another cell, we will use the Paste Special option.

The Paste Special option is used for pasting only the cell contents (without formatting) or only the formatting (without the cell contents).

Let’s take an example and understand how we can copy the cell comment from one cell to another.

We have working hour’s calculator sheet in which we have inserted many comments to remind the time calculations for the users.


To copy the cell comment from one cell to another cell, follow below given steps:-

  • Select the cell E11 in which comment is inserted.
  • Copy the cell by pressing the key Ctrl+C on your keyboard.
  • Select the cell where you want to put the cell comment.
  • Right click with the mouse.
  • A popup will appear, and then Click on Paste Special from the list.


  • Paste Special dialog box will appear.
  • Click on Comments and Click on OK.


  • Same comment will get copied in another cell.


This is the way we can use the comment in one cell to another cell by copying the cell and using the Paste Special option in Microsoft Excel.


  1. If the selected copy area includes hidden cells, rows, or columns, Excel copies them. You may have to unhide data temporarily you don't want to include when you copy information.

  2. When you move or copy a cell, Excel moves or copies the cell, including formulas and their resulting values, cell formats, and comments.

    • My apologies: It DOES work if both workbooks are opened in the same instance of Excel 2010. It's when the source and destination workbook are opened in separate instances of Excel (useful when you want to be able to see both at the same time) that the copy/paste is problematic: A simple paste omits the comment. The PasteSpecial opens a different dialog that offers "Paste" or "Paste link" "As" (and comments are not one of the options offered).

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