How to Calculate Running Balance in Excel

Earlier, we learned about how to do a running count of items occurrence in a list. In this article, we will learn how to calculate the running balance in Excel sheet. It is also called the running total. In other words, we will do a running sum. In running total, the last value is summed up with all values above it. See the gif below. 0013

Generic Formula for Running Count of Occurrence

Expanding reference: it is a reference that expands when copied down. In this reference, the first part is locked or says have absolute reference and second is relative reference. For example, $A$1:A1. To understand more, you can read the article linked above.

Running Sum Example

Let’s say you invest in the share market. You track your every month's profit and loss in an excel sheet. In column A, you have month's names. In column B, you have loss or profit made in the respective month. Profits are positive numbers, and negatives are losses. In column C, you won't have balance since you started it. In Jan, it will be the only Jan's balance. In Feb, it will be jan+feb. In Mar, it will be jan+feb+mar, and so on. 0014 Write this running sum formula in C2 and drag it down.

=SUM($B$2:B2)

The result will look like this. 0015 Now, you can see how much you were at loss or profit at the end of each month since you started. You can plot a line graph to visualize your growth over the period. 0016

How It Works:

The trick is the expanding ranges. As we know, SUM function returns the sum of a given values in a range. Now in first cell C2, we have range $B$2:B2. Since this range has only one cell, we get the same value. In second cell C3. The range changes to $B$2:B3. We are summing now two cells B2 and B3. We get the sum of the two numbers above. This happens till C13. In C13 we will have range $B$2:B13 for sum. So yeah, we learned how to calculate running balance in Excel. If you have any question regarding this article or any other feature of excel 2016, 2013 and 2010, feel free to ask in the comments section below.

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