 # Simplifying Formulas by Defining Names for Often-Repeated Parts

Problem:

The following formula searches column A for each of the serial numbers listed in column C.
It then analyses the corresponding number from column B: for numbers less than or equal to 40, 10 is added; and for numbers greater than or equal to 90, 10 is subtracted. Other numbers are returned as is.
=IF(VLOOKUP(\$C2,\$A\$2:\$B\$5,2,FALSE)>=90,VLOOKUP(\$C2,\$A\$2:\$B\$5,2,FALSE)-10,IF(VLOOKUP(\$C2,\$A\$2:\$B\$5,2,FALSE)<=40,VLOOKUP(\$C2,\$A\$2:\$B\$5,2,FALSE)+10,VLOOKUP(\$C2,\$A\$2:\$B\$5,2,FALSE)))
As can be seen, the underlined VLOOKUP part of the formula is repeated a number of times, thus creating a long and very complicated formula.
To make our spreadsheet easier to understand, we would like to simplify the formula.

Solution:

Step1: Define a name for the repeated part of the formula:
Select a cell > Insert > Name > Define > type the name "value" in the Names in workbooks text box > and enter the following formula in the Refers to box:
=VLOOKUP(\$C2,\$A\$2:\$B\$5,2,FALSE)
Step 2: Enter the following formula in cell D2, and copy it down the column:
=IF(value>=90,value-10,IF(value<=40,value+10,value))

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