How to print each subtotal group on separate page in Excel

In this article, we will learn How to print each subtotal group on a separate page in Excel.


Page break option for each subtotal is not available on the page break option. The option hides in the subtotal option in excel. For example if you need different products subtotal on separate pages. So for this you need to know how to insert page breaks by subtotal groups.

Subtotal groups in Excel

To apply subtotal Go to Data > Outline > Subtotal. Use subtotal on the data and use Page break between groups option.  To understand this is in a detailed way, let's check out the below example.

Example :

All of these might be confusing to understand. Let's understand how to use the function using an example. Here we have a store date having Category, Name and quantity bought. We need to print each page for each new category.

Let's first group the data using the Subtotal option. First make sure your data is sorted ascending or descending by Category column

Now go to Data > Outline > Subtotal as shown below.

Subtotal dialog box will appear

  1. Select the Category in At each change in: as we decided to break at each new category.
  2. Select the function to aggregate by. Here we used SUM function
  3. Tick the column where the function is applied. Here we took Quantity column
  4. Tick the Box Page break between groups (important)

Press Ok

To view Page break option Go to View > Page break Preview

As you can see three different pages are created referred to as Page 1, Page 2 and Page 3. Now if you print. It will be printed as shown.

Remove page breaks in Excel

Just follow the below steps to remove inserted page breaks

Go to Page Layout > Breaks > Reset All Page breaks

You can go to the view option to check or the Page Layout option where the breaks option seems inactive.

Here are all the observational notes using the above method in Excel
Notes :

  1. Select the cells to apply subtotal on the data.
  2. Tick the Box Page break between groups.

Hope this article about How to print each subtotal group on a separate page in Excel is explanatory. Find more articles on calculating values and related Excel formulas here. If you liked our blogs, share it with your friends on Facebook. And also you can follow us on Twitter and Facebook. We would love to hear from you, do let us know how we can improve, complement or innovate our work and make it better for you. Write to us at

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