How to Add Additional Functions to Subtotals in Excel

In this article, we will learn How to Add Additional Functions to Subtotals in Excel.


Problem here is how we use more than one function in subtotaling data. For example Getting the average commute time of employees with the sum of employee daily expense basis on each department. For these

Multiple subtotal functions in Excel

Select the table > Go to Data > Subtotal > Select the first grouping column > first aggregate function > first subtotal column > Click Ok.

Select the table > Go to Data > Subtotal > Select the second grouping column > second aggregate function > second subtotal column > Untick Replace current subtotal box > Click Ok.

Continue till the data is grouped with different subtotals

Example :

All of these might be confusing to understand. Let's understand how to use the function using an example. Here we have product sales and profit data.

We will first group data based on the month. Select the table and Go to Data > Subtotal.

Subtotal dialog box appears in front.

Select the Category column name > Choose Sum function > Profit column to subtotal > Click OK.

You can see the category wise subtotal data in Excel. To add more subtotal.

Select the table again and Go to Data> Subtotal > Select Sub-category column name > Choose Average function > Sales column to subtotal > Untick Replace current Subtotal > Click Ok.

Your data is categorized into sub groups sum category group and average subcategory group.

Above snapshot, green coloured are subcategory grouped subtotal and orange ones are Category grouped subtotal. You can also perform this using the pivot tables. Learn more about pivot tables here.

Here are all the observational notes using the formula in Excel
Notes :

  1. Select the data before proceeding to the subtotal option. Or else the function throws an error.
  2. To remove subtotal. Select table and Go to Data > subtotal > click Remove all button (adjacent to Ok button).

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