In this article, we will learn How to Retrieve a value from a reference grid according to index values Save in Excel
Many times when working with long unscattered data, we need to first clean data before working on it. It takes time and you just wanted to extract some queries. To extract data, you generally use the VLOOKUP function. But when we have long data with many column fields, then it gets messy because VLOOKUP function requires the correct column index as number, or else the formula returns error. Right there, below is the formula explanation for this kind of problem.
How to Solve the Problem?
For the formula to understand first we need to revise a little about the following functions
Now we will make a formula using the above functions. Match function will return the index of the lookup value1 in the row header field. And another MATCH function will return the index of the lookup value 2 in the column header field. The index numbers will now be fed into the INDEX function to get the values under the lookup value from the table data.
|= INDEX ( data , MATCH ( lookup_value1, row_headers, 0 , MATCH ( lookup_value2, column_headers, 0 ) ) )|
data : array of values inside the table without headers
lookup_value1 : value to lookup in the row_header.
row_headers : Row Index array to lookup.
lookup_value1 : value to lookup in the column_header.
column_headers : column Index array to lookup.
All of these might be confusing to understand. Let's understand how to use the function using an example. Here we have some sample order data and we need to find the missing data related to the given value in the table.
Here we need to find the order details like Quantity, region and price for the order placed on 13-01-2019.
Use the formula:
|= INDEX ( A2:D11 , MATCH ( G3 , A2:A11 , 0 ) , MATCH ( F4 , A1:D1 , 0 ) )|
As you can see the quantity related to order placed on 13-01-2019 comes out to be 38. Now we can find the region from which the order was placed using the formula.
Use the formula:
|= INDEX ( A2:D11 , MATCH ( G3 , A2:A11 , 0 ) , MATCH ( F5 , A1:D1 , 0 ) )|
As you can see the order was placed from the South region. Now get the price related to the order placed
Use the formula:
|= INDEX ( A2:D11 , MATCH ( G3 , A2:A11 , 0 ) , MATCH ( F6 , A1:D1 , 0 ) )|
As you can see price comes out to be 82.84. You noticed we extracted all details using one formula. The INDEX and MATCH combo is best to find one value from the table.
Here are all the observational notes regarding using the formula.
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Use INDEX and MATCH to Lookup Value : INDEX & MATCH function to look up value as required.
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How to use the INDEX function in Excel : Find the INDEX of an array using the INDEX function explained with an example.
How to use the MATCH function in Excel : Find the MATCH in the array using the INDEX value inside MATCH function explained with example.
How to use LOOKUP function in Excel : Find the lookup value in the array using the LOOKUP function explained with example.
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