SUMIF Using Text Criteria & Wildcards in Microsoft Excel

We know how to sum one column on multiple conditions. We use the SUMIFS function. But how do we sum multiple columns in one condition. This article is all about summing multiple columns on condition.

We can sum multiple columns on one condition without using SUMIF function. Here we will use SUMPRODUCT function of excel.

Generic Formula

=SUMPRODUCT((criteria_range=criteria)*(sum_range))

Criteria_range: This is the range in which criteria will be matched.

Criteria: this is the criteria or condition.

Sum_range: the sum range. This can have multiple columns but same rows as criteria range.

Example: Sum the money spent on mango.

In above image, we have this table of amount spend on different fruits in different months. We just need to get total amount spent on mango in all these months.

In I2 the formula is

=SUMPRODUCT((B2:B9=H2)*C2:E9)

This returns 525 as total amount spent on mangos. You can see this in image above.

How does it work?

Well, it is easy. Let’s break down the formula and understand it in pieces.

(B2:B9=H2): This part compares each value in range B2:B9 with H2 and returns an array of TRUE and FALSE. {FALSE;TRUE;FALSE;FALSE;FALSE;FALSE;FALSE;TRUE}.

(B2:B9=H2)*C2:E9: Here we multiplied each value in the above array with values in C2:E9. C2:C9 are also treated as an 2D array. Finally this statement returns a 2D  array of {0,0,0;47,57,67;0,0,0;0,0,0;0,0,0;0,0,0;0,0,0;108,118,128}.

Now SUMPRODUCT looks like this SUMPRODUCT({0,0,0;47,57,67;0,0,0;0,0,0;0,0,0;0,0,0;0,0,0;108,118,128}). It has values of mango only. It sums them up and returns the result as 525.

Another method can be having a totals column and then use it with SUMIF function to get the sum of all columns. But that’s not what we want to do.

SUMIF Function in Excel

As the name suggests, the SUMIF formula in Excel sums values in a range on a given condition.

Generic Excel SUMIF Formula:

=SUMIF(condition_range,condition,sum range)

Let's jump into an example. But theory…, Ah! We will cover it later.

Use SUMIF To Sum Values On One Condition

For this example I have prepared this data.

Based on this data we need to answer these questions:

Let's start with the first question.

SUMIF with Text Condition

We need to tell the sum of the price won by Ravi.

So our condition range will be name range and that is A2:A10.

Our condition is Ravi and

Sum range is E2:E10.

So in cell I2 we will write:

=SUMIF(A2:A10,"ravi",E2:E10)

Note that ravi is in double quotes. Text conditions are always written in double quotes. This is not the case with numbers.

Note that ravi is written in all smalls. Since SUMIF is not case sensitive, hence it doesn’t matter.

The above SUMIF formula will return 31907 as shown in the image below.

SUMIF with Logical Operators

For the second question, our condition range will be D2:D10.

Condition is >70 and

The sum range is the same as before.

=SUMIF(D2:D10,">70",E2:E10)

The above SUMIF formula will return 103973 as shown in the image below.

SUMIF with Wild Card Operators

In the third question, our condition is Delhi. But we don’t have a city column. Hmmm… So what do we have? Aha! City code. This will work.

We know that all Delhi city codes start from 1100. City codes are in 6 digits. So we know it is 1100??. “?” operator is used when we know number of characters but don’t know the character. As here we know that there are two more numbers after 1100. They can be anything, so we used “?”. If didn’t know the number of characters, we would use “*”.

Remember wild card operators only work with text values. Hence you need to convert city code into text.

You can concatenate numbers with “” to make them text value.

(formula to convert number into text)            = number & “”   or  =CONCATENATE(number,””)

Now in cell I2 write this formula

=SUMIF(B2:B10,"1100??",E2:E10)

This will return the sum of the price whose city code starts with 1100. In our example it is 79836.

Pro Notes: 

  • If your sum range and condition range are the same, you can omit the sum_range variable in SUMIF function. =SUMIF(E2:E10,">15000") and =SUMIF(E2:E10,">15000",E2:E10) will produce same result, 56163.
  • Text values are encapsulated in double quotes, but numbers do not. =SUMIF(C2:C10,103,E2:E10) this will work fine and will return 28026. However while working with logical operators you need to use double quotes. Like our example =SUMIF(D2:D10,">70",E2:E10)
  • It can check only one condition. For multiple conditions we use SUMIFS function in Excel.

Sooo… Was this helpful? Let me know in the comments section. Ask for your personalised SUMIF query if you are still facing difficulties.

So yeah guys, this how you can sum multiple columns with condition without using sumif function. Let me know if you

have any doubts regarding this article or any other article on this site. You can also ask queries regarding Excel 2019, 2016, 2013 and older.

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