Remove Leading & Trailing Spaces in Microsoft Excel 2010

In this article we will learn how to remove leading spaces in Microsoft Excel 2010. Sometimes text values contain leading, trailing, or multiple embedded spaces. We need to remove them so that the formula referencing these cells calculate correctly.

There are two ways we can remove these spaces:

 

1) Using Trim & Substitute Function

2) Replace command

 

Trim: Removes all spaces from a text string except for single spaces between words.

Syntax =TRIM(text)

Example: Column A contains text with leading spaces in front of the text. These spaces have been removed by using the Trim Function. See below screenshot:

 

img1

 

If the data contains leading spaces&more than one space in between the text then the Trim Function will not remove all of them. Cell A1 contains text with leading space & space in between the text. Trim will remove all the leading space except the space in between the text.See below screenshot:

 

img2

 

Alternatively, we can use the Substitute Function in case we know our text contains spaces in between the words and need to be removed.

 

Substitute: Substitute replaces existing text with new text in a text string.

Syntax =SUBSTITUTE(text,old_text,new_text,instance_num)

See below picture. The Substitute function replaces the space in between the text with “nothing”. Hence, the space gets removed.

 

img3

 

If the data contains a leading space & more than one space in between the text then the Substitute Function will remove all of them. Cell A1 contains text with leading spaces& spaces in between the text. The Substitute function will remove all the spaces.See the below screenshot:

 

img4

 

Method 2:

We can also use the Replace command to remove the unwanted spaces. This command works similarly as the Substitute function. The keyboard shortcut is Ctrl + H

    • Replace command can be used in case we know our text contains spaces in between the text&we need to remove them.
    • In Find what: write space by pressing the space bar key once.
    • In Replace with: NULL

 

img5

 

  • We cannot see the entry in the Find What box because we have put a space there. Click on Replace All till you see the dialog box showing the text that it could not find any more spaces to replace.

 

img6

 

You will get the result below:

 

img7

 

So this is how you can remove the leading and trailing spaces and spaces in between the text and make your data more readable.

Users are saying about us...

  1. So how do I delete leading spaces? The solutions given delete all spaces. If my data is 123123
    and my result should be 123123, none of the solutions will work as at best (trim), I will be left with 123123 whilst the others will result in 123123.
    Doesn’t really answer the “Remove Leading Spaces” question.

Leave a Reply

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <strike> <strong>

Terms and Conditions of use

The applications/code on this site are distributed as is and without warranties or liability. In no event shall the owner of the copyrights, or the authors of the applications/code be liable for any loss of profit, any problems or any damage resulting from the use or evaluation of the applications/code.

Visit Us On TwitterVisit Us On FacebookVisit Us On Google PlusVisit Us On Youtube