Copying & Pasting Cell Content Along with Formatting

In this article you’ll learn, how to copy and paste cell content along with the cell formatting in Microsoft Excel.

Sometimes, we want to copy and paste content along with the formatting. In Excel, we can make use of CTRL+C (copy command) and then paste at the destination.

But by doing this, column width will get adjusted according to the new destination. To avoid such situations we have 2 options:-

  • Paste Special
  • Format Painter along with copy data

How we can use Paste Special option?

In sheet1 we have student’s score data that we want to paste in sheet 2 with the formatting of cell content.

image 1


Follow below given steps:-

  • Copy sheet1 data
  • Insert new sheet by clicking on + symbol

image 2


  • Click on cell A1
  • Paste data by using CTRL+V

image 3


  • Go to sheet 1 > Select the data range > Copy selected range

image 4


  • In sheet2 select the same range

image 5


  • Right click with the mouse
  • Pop up will appear

image 6


  • From the list click on Paste Special
  • Paste Special dialog box will appear

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  • Click on formats
  • Range will be adjusted according to the data of Sheet1

image 8


In this way, we can copy and paste cell content along with formatting.

Now, we’ll do the same activity by using Format Painter.

Follow below given steps:-

  • Copy sheet1 data in Sheet2
  • Select the cell A1 and paste data

image 9


  • Go to sheet1 select the data range
  • In Home Tab > Clipboard > Format Painter

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  • Go to sheet2 just select the range of data
  • Width will get adjusted according to sheet1 data



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