How to Create a Checklist using Conditional Formatting in Microsoft Excel

If you want to monitor your daily activities, you can create a To Do list which will be really helpful in completing the work.

We will use IF function in Conditional Formatting.


Let us take an example:

We have list of daily activities in column A & these are important or of more priority in column C.

In column B, we want checkmark whether the activity is important or not. We can enter a formula in conditional formatting to give a look of checkmark.

  • In cell B2, the formula would be =IF(C2="Yes",1,0)
  • The above formula will give us either 1 or 0 depending on the selection in column C

To apply conditional formatting:

  • Select the cells in which conditional formatting needs to be applied
  • Click on Home tab
  • From Styles group, click on Conditional Formatting
  • Select New Rule


  • You can also use shortcut key ALT + O + D
  • The New Formatting Rule dialog box will appear

Under Format Style:

  • Select Icon Sets


  • Click on green Icon & select Green Check Symbol


  • In Value field, enter 1 & change the Type to Number


  • Now change the Yellow color ball to White Circle (All White Quarters)


  • In Value field, enter 0 & change the Type to Number


  • Change the third ball to No Cell Icon


  • The last step is to check the Show Icon Only checkbox


  • Click on OK button twice

In this way, you can create your own To Do list using Conditional Formatting.


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