To copy data from Excel to a Word file using VBA we need to access the word application using Excel VBA. In this tutorial we will learn how to open a word application, add a document and copy-paste data from excel to it.
In this article, we will use the Early Binding method to create an object of word application instead of using the late binding. You can read about it here in detail.
To copy data from excel to a word file using VBA, we first need to open the Word Application of course. Then add a document to it (if you want a new document). Copy data from excel file. Select the paragraph on the doc and paste on it.Finally save and close the document. Each of these steps can be done easily from Excel. You will not need to interact with the Word Document.
Let's get started with an example without getting any further into theory. Because Iron Man said, "Sometimes you gotta run before you can walk".
The below code is an example of how you can copy some range of excel and paste it into a new word document and save it on the drive to use later
'VBA Code To Write to Copy data from Excel to A Document Sub ExcelToWord() 'Using Early Binding Dim wordApp As Word.Application Dim mydoc As Word.Document 'Creating a new instance of word only if there no other instances Set wordApp = New Word.Application 'Making word App Visible wordApp.Visible = True 'Creating a new document Set mydoc = wordApp.Documents.Add() 'copying the content from excel sheet ThisWorkbook.Worksheets("sheet1").Range("A1:g20").Copy 'Pasting on the document mydoc.Paragraphs(1).Range.PasteExcelTable _ LinkedToExcel:=False, _ WordFormatting:=False, RTF:=False 'saving the document mydoc.SaveAs2 "MyDoc" 'closing the document mydoc.Close 'Emptying the Clipboard CutCopyMode = False End Sub
Explanation of the Code:
Well I have explained each step in the code itself using comments but let's have some word about the lines we have used in this sub.
'Created variables of word application and document type
Dim wordApp As Word.Application
Dim mydoc As Word.Document
Here we have declared two variables of the required types. We can do this because we have already added the reference to the word application. You can do this by going to tools in menu. Find references option and then look for the word reference.
'Creating a new instance of word only if there no other instances
Set wordApp = New Word.Application
'Making word App Visible
wordApp.Visible = True
'Creating a new document
Set mydoc = wordApp.Documents.Add()
In the first line above, we are intentiating the wordApp variable with an object of type Word.App using the New keyword. This will open the Word Application.
In the second line we are making the word application visible so that we can work with it.
In the next line, we add a new document to the word application using Word.Documents.Add() function. This is stored in the mydoc variable.
'copying the content from excel sheet
Here we are simply copying a range from excel. You must have done it before. It is stored on the clipboard.
'Pasting on the document
We are using the PasteExcelTable method of Paragraph.Range class of mydoc to paste data from clipboard.
'saving the document
'closing the document
'Emptying the Clipboard
CutCopyMode = False
We are saving the document with the name MyDoc. Then we close the document using the Close function. Finally we release the clipboard to be used by others.
So yeah guys, this is how you can create a new Word document and copy Excel data to it using VBA. I have not gone into details as it would make the article exhaustingly long. This was only to learn how you can paste to a word document through Excel. I hope it helped you understand the process. If you have any questions regarding this article, you can contact me through the comments section below.
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