How to print from custom views in Excel

In this article, we will learn How to print from custom views in Excel.

Scenario :

Custom views is an option which enables page layout in excel. Use Custom view when you have pages to print in order. For example printing tables which are on different sheets. For problems like these first we name each table view using custom views in excel. Let's learn how to enable the custom view option and how to print pages using custom view in excel here.

Custom views in Excel

Custom view option in excel allows the user to define pages as views. First we learn how to view page in page layout optio

Go to View tab > Page Layout, to view page as under layout format

Then go to View tab > Custom view

Click Add > Save the page name > Ok. You have saved a custom view. Add more custom views by names to remember.

Now if you just need to locate the first custom view. Go to View tab > Custom views > Select the view using name > Click Show > Ctrl + P to print the page.

Example :
All of these might be confusing to understand. Let's understand how to use the function using an example. Here we have some tables and we need to print one by one as saved custom views. First we learn how to add a custom view and then how to use it to print.

First we set the page view using Page Layout format. To do the same Go to View > Page Layout as shown below.

This will let you view the table in print format. So it's convenient and common practice to save a custom view in page layout format. Now to add the page in custom view

Secondly we add a custom view to the viewing excel screen. To do the same we will reach the custom views option. Go to View > Custom views

This will open up the custom views dialog box. It contains all the saved custom views by the user. To add a new view here, Click Add as shown below.

This will open up the Edit name box. Add the name as shown below

Now add all the views one by one saving under Custom views under different names.

Now to print just go to custom views and Select the view and click Show. This will take you to the selected view. Use Ctrl + P to print the page or go to file > Print

As you can see, how custom views help a lot when you have too many pages to consider.

Here are all the observational notes using the formula in Excel
Notes :

  1. Page Layout enables the view of the sheet to be printed.
  2. You can use Normal, Page break preview or page layout option for custom view in excel.
  3. To add a custom view by name. Some prerequisites are mandatory.
  4. Use header and footer settings to choose margins, alignment or text style.

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