To highlight Header Rows/Columns or Banded Rows/Columns in Excel 2007

In this article, we will learn How to Show/Hide Grand totals in Pivot Table Excel.


In Excel, We can opt to show or hide Grand total values in excel. For example when using a pivot table based on different categories and didn't require to view the subtotals or Grand total values. Sometimes we don't require these values and these subtotal rows and grand total rows can be removed using the method explained below. 

Hide subtotals in Pivot table Excel

Select a cell in the PivotTable, Go to design and select Subtotal Options -> Select Do Not Show Subtotals

You can also customize the pivot table using the two options mentioned below.

  • Show all Subtotals at Bottom of Group
  • Show all Subtotals at Top of Group

Hide Grand totals in Excel

Select a cell in the PivotTable, Go to design and select Grand Totals Options -> Off for Rows and Columns.

You can also customize on or off Grand totals in the pivot table using the options mentioned below.

  • On for Rows and Columns (Grand totals displayed for both rows and columns)
  • On for Rows only (Grand totals removed from pivot table columns)
  • On for Columns only (Grand totals removes from Pivot table Rows)

Example :

All of these might be confusing to understand. Let's understand how to use the function using an example. Here we follow some steps which will guide where to find the Grand totals show/hide option in the PIvot table. 

First of all Create a pivot table. Select Data > Insert tab > Pivot table (new workbook). 

Now on the Pivot table sheet. Select any cell from the pivot table which will pop two new pivottable tabs (Analyze and Design).

Now Go to the Pivottable tools > Design tab as shown below.

As you can see in the above snapshot Pivot Subtotals and Grand totals option on the left side. Now go to the Grand total option and Select the option which says Off for Rows and Columns.

Via clicking this option all the Grand totals rows and columns get removed from the Pivot table. But you still have subtotal rows in the pivot table. To remove these subtotal rows or columns, we will follow some of the same steps as above.

Now on the Pivot table sheet. Select any cell from the pivot table and Go to the Design tab. Now go to the Subtotals option and Select the option which says Do Not Show Subtotals as shown below.

Selecting the option will get removed all Subtotals row and Columns removed.

Here are all the observational notes using the formula in Excel
Notes :

  1.  If you don’t want to show grand totals for rows or columns, uncheck the Show grand totals for rows or Show grand totals for columns boxes on the Totals & Filters tab in the PivotTable Options dialog box (Analyze> Options).
  2. Customize pivot table totals in excel using the above mentioned steps 
  3. You can also  Show/hide the field header in the pivot table.

Hope this article about How to Show/Hide Grand totals in Pivot Table Excel is explanatory. Find more articles on calculating values and related Excel formulas here. If you liked our blogs, share it with your friends on Facebook. And also you can follow us on Twitter and Facebook. We would love to hear from you, do let us know how we can improve, complement or innovate our work and make it better for you. Write to us at

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