Count Cells through Excel VBA

In this article, we are going to learn how to count and display total through VBA in Microsoft Excel.

Let’s understand with a simple exercise, how and where we can count and display totals through VBA in Microsoft Excel.

We have data in Sheet 1 in which column A contains category, column B contains Competitor Id and column C contains status.

Now, we want to retrieve a report in Sheet2 in the same workbook that contains the data of passed and failed candidates, categorically.


image 1


image 2


Follow below given steps:-

  • Press the key Alt+F11 to open the VBE page to write the macro.
  • Then go to insert tab and insert a module.
  • Write below mentioned code in the page.


Sub CountStatus()
Dim Lastrow As Long, Countpass1 As Long, countfail1 As Long
Dim erow As Long, Countpass2 As Long, CountFail2 As Long

Lastrow = Sheet1.Cells(Rows.Count, 1).End(xlUp).Row
erow = Sheet2.Cells(Rows.Count, 1).End(xlUp).Offset(1, 0).Row

Countpass1 = 0
countfail1 = 0
Countpass2 = 0
CountFail2 = 0

For i = 2 To Lastrow
If Sheet1.Cells(i, 1) = "CTY1" And Sheet1.Cells(i, 3) = "Pass" Then
    Countpass1 = Countpass1 + 1
        ElseIf Sheet1.Cells(i, 1) = "CTY1" And Sheet1.Cells(i, 3) = "Fail" Then
            countfail1 = countfail1 + 1
                ElseIf Sheet1.Cells(i, 1) = "CTY2" And Sheet1.Cells(i, 3) = "Pass" Then
                    Countpass2 = Countpass2 + 1
                        ElseIf Sheet1.Cells(i, 1) = "CTY2" And Sheet1.Cells(i, 3) = "Fail" Then
                            CountFail2 = CountFail2 + 1
End If
Next i

'Msgbox "Pass count of CTY1," & " " & Countpass1 & " " & "Fail Count of CTY1," & " " & countfail1 & vbCrLf & "Pass count of CTY2," & " " & Countpass2 & " " & "Fail Count of CTY2," & " " & CountFail2
Sheet2.Cells(erow, 1) = "CTY1"
Sheet2.Cells(erow, 2) = Countpass1
Sheet2.Cells(erow, 3) = countfail1
erow = erow + 1
Sheet2.Cells(erow, 1) = "CTY2"
Sheet2.Cells(erow, 2) = Countpass2
Sheet2.Cells(erow, 3) = CountFail2

End Sub


• To run the macro, press the key F5.
• All details will get updated in Sheet2 as per the requirement.


image 3


This is the way to count and display totals through VBA in Microsoft Excel.


image 48

If you liked our blogs, share it with your friends on Facebook. And also you can follow us on Twitter and Facebook
We would love to hear from you, do let us know how we can improve, complement or innovate our work and make it better for you. Write us at


Leave a Reply

Your email address will not be published. Required fields are marked *

Terms and Conditions of use

The applications/code on this site are distributed as is and without warranties or liability. In no event shall the owner of the copyrights, or the authors of the applications/code be liable for any loss of profit, any problems or any damage resulting from the use or evaluation of the applications/code.