How to Create a Waffle Chart in Excel

What is the Waffle Chart?

A waffle chart is a square grid chart that fills up the percentage to visualize data points, as you can see in the image above. It is many times compared with a pie chart, a square pie chart.

A pie chart can have multiple data points, so can a waffle chart but it gets hard to read. I prefer only one or two data points to make an impact on the dashboard.

A waffle chart is easy to read and understand, even for new users. Anyone can just see the waffle chart and interpret it without much guidance.

How To Create a Waffle Chart in Excel?

Excel does not provide a Waffle Chart in Chart menu. You will need to work a little bit to create a Waffle Chart in Excel. If you just want to use it, download the template of the excel waffle chart below.

Waffle Chart

Do you want to know, how I created this creative chart in Excel? So, what are we waiting for? Let's get started with an Example.

Create a Grid Waffle Chart in Excel to Show Active User Percentage

As you can see in the image above, we have some registered users and active users. We are calculating the percentage of these users by dividing active users with total users.

Now to create the waffle chart in Excel, follow these steps.

Step 1: Create a Grid of 10 x 10 on the Excel sheet. Fill them from 1% to 100%.

This is the first and most important step for creating a good waffle chart. Choose an area for a waffle chart on an excel sheet. This area should have 100 cells in a 10 x 10 manner. Fill them with a number from 1% to 100%. Adjust the font size and column width to make them look like a good grid. See the image below:

The size of the text doesn't matter as they will not be visible anyway. We'll make them invisible later.

Step 2: Select the Whole Grid And Conditionally Format as Mentioned Below:

So, we have our grid ready. Select it. Go to Home --> Conditional Formatting --> Highlight Cell Rules --> More Rules.

The new formatting rule dialog box will open. From the option available, select the "Less than or equal to" option. In the last input box, give the reference of the Active Users %, which is in this example is B4.

Now, click on the format button.

--> In the Font tab, choose the color you want to fill the cell with. We will choose the same color to fill the cell so that the text in cell gets invisible. So, choose the color appropriately.


--> In the Fill tab, choose the same color as you chose for the font.

--> In the Border tab, choose the white color and 'Outline' style.

Hit the OK button.

And now you have a chart that looks like something this.

It has started to take the form.

Step 3: Select the Whole Grid And Conditionally Format the Cells Above the Percentage.

So currently, we have done the conditional formatting for the Active percentage. And it is working nicely. But we still have those numbers visible that are greater than the active percentage (B4). Let's format them too but with a different color. A lighter version of the color we used above will give a good look.

So, select the entire range again and go to:

Conditional Formatting --> Highlight Cell Rules --> Greater Than.

A greater than dialog box will open. Give the reference of B4 (active%).

-->  Click on With dropdown and select custom format.

--> In the Font tab, choose the light orange color. The same goes for the Fill.

--> For the border, you can again choose the white color with outline style, as we did before.

Now our Waffle Chart or Squire pie chart is practically ready.

Step 5: Finishing the Waffle grid chart in Excel.

The chart is ready. We just need to make some final editing to make it look more elegent.

--> To make the chart look more structured, wrap the chart in the border. Leave one row and column on each side and apply the Outside Border (excel shortcut key is CTRL+SHIFT+ &).

Now our waffle chart looks more elegant and meaningful.

 

Step 5: This is optional. The chart is ready to be used. But some may still find it hard to get the actual value. For them, we can show data points on the chart.

Insert a Text box on the chart area.

While having selected the text box, click on the formula bar. Here, give reference to the B4 (Active%). Adjust the font size, color, and alignment.

And walla, we have our Waffle chart ready.

 

Having More Than One Series in Waffle Chart

We can multiple series that are part of the whole, in a waffle chart. But I don't recommend using more than 3 series in one Waffle Chart. If you will have more series, the chart will make less sense to the user.

But if you still got to create a waffle chart for more than one series, this how you do it.

Example: Create A Squire Grid Chart to Show Region-wise Active Percentage.

Here, I have a percentage of active users, divided by the regions. The Sum of all regions is 100%.

Step 1: Add a Column for Cumulative Percentage.

We need a column to add with the table above that will have the cumulative sum of each region.

The Cell D2 will have the formula

=C2

and Formula in Cell D3 will be

=D2+C3

copy down the cell D3 to D5.

The last cell should be 100%. If it is not, check again the data and formula.

Step 2: Create the grid as we did in the previous example.

 

Step 3: Conditionally Format The Grid As Described Below:

From the previous example, we need to format the cells of the grid by rule "Cell less than or equal to". So let's get started.

--> Select the whole grid and go to Home --> Conditional Formatting --> Highlight Cells Rules --> More Rules

Here from the dropdown, select the "Less than or equal to" option. In the text box next to it, give the reference of D5 (100%).

( Note: We need to format these squires in reverse order.)

--> Next choose the formatting for these cells for the south region. Similarly, as we did previously.

When you hit ok, it will color the entire grid with that color. Because all of them are less than or equal to 100%.

--> Now, again select the entire grid and go to the same conditional formatting option (less than or equal to) and this time give reference of D2 (West Cumulative %).

Now this squire pie chart shows 10% (actual South active percentage) on the chart. But shows 90% of the west (cumulative % of the West).

--> Repeat the above steps for each region.

-->Select the grid and go to conditional formatting option 'Less than or equal to' and give reference of D3 for the east.  Choose the suitable color you need.

 

And it is ready. You can create legends by coloring cells and naming them for the easier chart reading.

 

You can now use it to depict the coverage by each region.  But I still recommend using a single series in this chart type. You can divide this chart into 4 regions waffle chart.

So yeah guys, this how you can create a waffle chart in excel. This is not an advanced excel chart (it's not even a chart) but works amazing and shows the data with accuracy. I hope you liked it. If you have any doubts regarding this chart or have doubts about any Excel/VBA related topic, ask me in the comments section below.

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