Extracting a sub string in Microsoft Excel

In this article we are going to learn what the sub string functions are and how we can get sub-string in Microsoft Excel.

Sometimes, we may need to extract some text from a string.  And to do so there are so many sub-string excel formula, from which we will use the RIGHT,  LEFT,  SEARCH,  LEN,  FIND, ISNUMBER  and  IF formulas in Microsoft Excel.

To extract the excel substring from a string follow the below given steps:-

Example 1: We have a list of names in Column “A” and we need to extract the First name from the list.

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  • Select the cell B2.
  • Enter the formula=IF (ISNUMBER (FIND (“,”,A2)),RIGHT(A2,LEN(A2)-FIND(“,”,A2)-1),A2)
  • Press Enter on the keyboard
  • Thisfunction will return the first name from the cell A2
  • To copy the formula to all the cells, copy the formula cell, press the keys“CTRL + C” and select the cell B3 to B6 and press keys“CTRL + V”on the keyboard

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Let’s take an another example to extract the sub strings from the Left

Example 2:- We have list of email ids from which we need to extra only the name which is all the text before the “@” symbol.

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This means that the “@” symbol is located at the 5 position in the text string, starting from the left-most character.

To separate the name from the list by using the “Left” function along with “Search” function  follow the below mentioned steps:-

  • Select the Cell B2, write the formula=LEFT (A2, SEARCH (“@”, A2)-1)
  • Press Enter on the keyboard
  • The function will return the name – Type1 as per the email Type1@email.com
  • To copy the formula to all the cells press key “CTRL + C” on the keyboard and select the range B3 to B6 and press keys“CTRL + V”

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Let’s take an another example to extract the sub strings from the Middle

Example 3: We have a list of Names in Column “A” and we need to pick the middle name from the list.

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To pick the Middle name from the list, we will use the MID function along with the SEARCH function.

  • Select the cell B2
  • Enter the formula  =MID(A2,SEARCH(” “,A2,1)+1,SEARCH(” “,A2,SEARCH(” “,A2,1)+1)-SEARCH(” “,A2,2)) and press Enter on the keyboard
  • It will return the middle name from the cell A2
  • To copy the formula in all cells press key “CTRL + C” and select the cell B3 to B6 and press key “CTRL + V”on your keyboard

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This is the way you can extract the sub string from a string by using the above mentioned formulas in Microsoft Excel.

 

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