Use MAX/MIN function to replace long IF Excel formula

In this article, we will learn how to Use MAX/MIN function to replace the long IF Excel formula.

In simple words, while working with numbers, sometimes we need to extract numbers on the basis of given condition. Example if we need to apply the subtraction operator on numbers and don't require negative numbers as result, So force the result to zero instead of negative number. operation inside the formula executed using the operators. 

How to solve the problem via MAX function ?

Generally, we use IF function to get logical results one such as explained above. Using IF function we need to give three arguments to the function to return the result of applied operation.
Formula :

= IF ( num 1 > num 2, num 1 - num 2, zero )

But here we explained the replacement of IF function using the MAX function.
Formula :

= MAX ( num 1 - num 2, zero )

Example:
All of these might be confusing to understand. So, let's test this formula via running it on the example shown below. Here we have some data to compute the above explained process.

As you can see from the above two values, we used IF function to extract criteria results. Now we can do the exact same operation using the MAX function as shown below.


As you can see the MAX function takes one argument with subtract operation and other is zero and the formula returns whichever is greater.

How to solve the problem via MIN function?
Generally, we use IF function to get logical results one such as explained above. Using IF function we need to give three arguments to the function to return the result of applied operation.
Formula :

= IF ( num 1 > num 2, num 1 - num 2, zero )

But here we explained the replacement of IF function using the MIN function.
Formula :

= MIN ( num 1 - num 2, zero )

Example:
All of these might be confusing to understand. So, let's test this formula via running it on the example shown below. Here we have a calculation data to compute the above explained process. We need to pay the tip ( 1.5% of total bill ) to the waiter and the max amount you can pay is $ 20.00. See the example below.

As you can see from the above two values, we used IF function to extract tip results. Now we can do the exact same operation using the MIN function as shown below.

As you can see the MIN function takes one argument with percent operation and the other is the max amount where the formula returns whichever is smaller.

Here are some observational notes shown below.

Notes:

  1. The formula only works with numbers only.
  2. Logic Operators like equals to ( = ), less than equal to ( <= ), greater than ( > ) or not equals to ( <> ) can be performed within function applies with number only.
  3. Mathematical operators like SUM ( + ), Subtract ( - ), product ( * ), division ( / ), percent ( % ), power ( ^ ) can be performed over numbers using the exmaplee.

Hope this article about how to Use MAX/MIN function to replace long IF Excel formula is explanatory. Find more articles on COUNTIFS functions here.

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