How to Run a Macro Automatically Before Workbook Close in Excel

Many times we want to do some predefined and repetitive steps before the workbook closes. For example, closing connections to the database, deleting garbage data, protecting the workbook, saving the workbook or simply saying bye to the user. This can be done using Workbook Events of Excel.

In this article we will learn how you can run a macro as the workbook closes in the most easy way. 

Auto Run Macro When Workbook Closes

To run macro as the workbook closes we will use Workbook Event Workbook_BeforeClose. The syntax of this event is this.

Private Sub Workbook_BeforeClose(Cancel As Boolean)

 'Your Code here.

End Sub

To write in a workbook event do this.

Open VBE using Alt+F11. Now in project explorer, locate the workbook in which you want to have the code. Now find ThisWorkbook object in project explorer. Double click on it.

Now you can see two drop down above the coding area. Click on the first one and select
Workbook. Now all the available events related to the workbook can be seen in the right drop down. Click on it and choose BeforeClose. This will write an empty workbook_BeforeClose sub routine on the coding area.

All the code that you want to run before the workbook closes needs to be written here. You can simply call other subroutines written in any module, in this event to run. This code will trigger the event to run anything written between these two lines.


Let's use the Workbook_BeforeClose event to verify a user and greet the user as the workbook opens.

Private Sub Workbook_BeforeClose(Cancel As Boolean)
MsgBox "This Workbook is saved."

End Sub

You can put anything in this code. We can even call any subroutine from any module in the workbook.Save the workbook and run the code once. Now close the workbook. Your workbook will be automatically saved and the message will be shown.

Private Sub Workbook_BeforeClose(Cancel As Boolean)

 Call ShutDatabase  ' calling subroutine that shuts down the source database

End Sub

So yeah, that is it. It is this simple way to auto run a macro as the workbook closes. I hope my writing was explanatory enough and the site served you well. If this didn't help, write your query in the comments section below. I will reply to it as soon as possible.

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