Calculating shift adherence time for given shift using VBA in Microsoft Excel

In this article, we will create a custom function or UDF to calculate the shift adherence time for the agents.

Raw data for this example consists of agent id along with login and logout time of each agent for the day. We have also defined the shift start and shift end time.

ArrowRawData

We have used custom function “TimeInterval” to calculate shift adherence time. This function takes four parameters as input.

Function TimeInterval(Login, Logout, ShiftStartTime, ShiftEndTime)

Shift start time is defined in the cell C7 and shift end time is defined in the cell C8.

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Logic explanation

To calculate shift adherence time, we have changed the login time to shift start time. If login time is early than shift start time, then shift start time will be considered as login time. If logout time is late than shift end time, then shift end time will be considered as logout time. Now, difference between the login and logout time will give shift adherence time.

 

Please follow below for the code


Option Explicit

Function TimeInterval(Login As Double, Logout As Double, _
    ShiftStartTime As Double, ShiftEndTime As Double)
    
'Checking whether login time is less than logout time
If Login > Logout Then
    TimeInterval = "Login time should be less than logout time"
    Exit Function
End If

'If login is less than shift start time then changing login time to shift start time
If Login < ShiftStartTime Then Login = ShiftStartTime

'If logout is greater than shift end time then changing logout time to shift end time
If Logout > ShiftEndTime Then Logout = ShiftEndTime

TimeInterval = Logout - Login

End Function

 

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Users are saying about us...

  1. Can u share the excel sheet with calculation of shift adherence with overtime or any delay login exception and break not more than one hour.
    calculate it in your way but it will not go beyond the shift if there is exception then it will happen in calculation
    like 05 minutes before shift login and after 5 min logout exception and break is in the schedule

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