Split Excel Sheet Into Multiple Files Based On Column Using VBA

Do you have a big data on excel sheet and you need to distribute that sheet in multiple sheets, based on some data in a column? This very basic task but time consuming.

For example, I have this data. This data has a column named Date, Writer and Title. Writer column has name of writer of respective title. I want to get each writer’s data in separate sheets.

To do this manually, I have to do the following:

1. Filter one name
2. Copy the filtered data
3. Add a sheet
4. Paste the data
5. Rename the sheet
6. Repeat all above 5 steps for each.

In this example, I have only three names. Imagine if have 100s of names. How would you split data into different sheets? It will take a lot of time and it will drain you too.
To Automate above process of splitting sheet into multiple sheets, follow these steps.

• Press Alt+F11. This will open VB Editor for Excel
• Add A new Module
• Copy Below Code in Module.

Sub SplitIntoSheets()

With Application

        .ScreenUpdating = False

        .DisplayAlerts = False

    End With


     ThisWorkbook.Activate

  Sheet1.Activate

'clearing filter if any

    On Error Resume Next

    Sheet1.ShowAllData

    On Error GoTo 0

    Dim lsrClm As Long

    Dim lstRow As Long

    'counting last used row

    lstRow = Cells(Rows.Count, 1).End(xlUp).Row

    Dim uniques As Range

    Dim clm As String, clmNo As Long

    On Error GoTo handler

    clm = Application.InputBox("From which column you want create files" & vbCrLf & "E.g. A,B,C,AB,ZA etc.")

    clmNo = Range(clm & "1").Column

    Set uniques = Range(clm & "2:" & clm & lstRow)


'Calling Remove Duplicates to Get Unique Names

    Set uniques = RemoveDuplicates(uniques)

    Call CreateSheets(uniques, clmNo)


    With Application

        .ScreenUpdating = True

        .DisplayAlerts = True

        .AlertBeforeOverwriting = True

        .Calculation = xlCalculationAutomatic

    End With

    Sheet1.Activate

    MsgBox "Well Done!"

    Exit Sub

    Data.ShowAllData

handler:

    With Application

        .ScreenUpdating = True

        .DisplayAlerts = True

        .AlertBeforeOverwriting = True

        .Calculation = xlCalculationAutomatic

    End With


End Sub

Function RemoveDuplicates(uniques As Range) As Range

ThisWorkbook.Activate

    Sheets.Add

    On Error Resume Next

    ActiveSheet.Name = "uniques"

    Sheets("uniques").Activate

    On Error GoTo 0

    uniques.Copy

    Cells(2, 1).Activate

    ActiveCell.PasteSpecial xlPasteValues

    Range("A1").Value = "uniques"


    Dim lstRow As Long

    lstRow = Cells(Rows.Count, 1).End(xlUp).Row

    Range("A2:A" & lstRow).Select

    ActiveSheet.Range(Selection.Address).RemoveDuplicates Columns:=1, Header:=xlNo

    lstRow = Cells(Rows.Count, 1).End(xlUp).Row

    Set RemoveDuplicates = Range("A2:A" & lstRow)

End Function

Sub CreateSheets(uniques As Range, clmNo As Long)

    Dim lstClm As Long

    Dim lstRow As Long

    

    For Each unique In uniques

        Sheet1.Activate

        lstRow = Cells(Rows.Count, 1).End(xlUp).Row

        lstClm = Cells(1, Columns.Count).End(xlToLeft).Column

        Dim dataSet As Range

        Set dataSet = Range(Cells(1, 1), Cells(lstRow, lstClm))

        dataSet.AutoFilter field:=clmNo, Criteria1:=unique.Value

        lstRow = Cells(Rows.Count, 1).End(xlUp).Row

        lstClm = Cells(1, Columns.Count).End(xlToLeft).Column

        Debug.Print lstRow; lstClm

        Set dataSet = Range(Cells(1, 1), Cells(lstRow, lstClm))

        dataSet.Copy

        Sheets.Add

        ActiveSheet.Name = unique.Value2

        ActiveCell.PasteSpecial xlPasteAll

    Next unique

End Sub

When you’ll run SplitIntoSheets() procedure, the sheet will be divided into multiple sheets, based on given column. You can add button on sheet and assign this macro to it.

How It Works
The above code has two procedures and one function. Two procedures are SplitIntoSheets(), CreateSheets(uniques As Range, clmNo As Long) and one function is RemoveDuplicates(uniques As Range) As Range.

First Procedure is SplitIntoSheets(). This is the main procedure. This procedure sets the variables and RemoveDuplicates to get unique names from given column and then passes those names to CreateSheets for creating sheets.

RemoveDuplicates takes one argument that is range which contains name. Removes duplicates from them and returns a range object that contains unique names.

Now CreateSheets is called. It takes two arguments. First the unique names and second the column no. from which we it will fitler data. Now CreateSheets takes each name from uniques and filters the given column number by each name. Copies the filtered data, adds a sheet and paste the data there. And your data is split into different sheet in seconds.

You can download the file here.
Split Into Sheets

How to use the file:

• • Copy your data on Sheet1. Make sure it starts from A1.

• • Click on Button Split Into Sheets
  • Input the column letter from which you want to split. Click Ok.

• • You’ll see a prompt like this. Your sheet is splitted.

I hope article about splitting data into separate sheets was helpful for you. If you have any doubts about this or about any other feature of excel, feel free to ask it in comments section below.

Download file: