In this article, we will learn Introduction to Advance Filter in Excel.
What is Advanced Filter ?
Advance Filter is the most powerful feature of Excel. The advanced filtering feature in Excel allows you to quickly copy unique information from one data list to another. It allows the person to quickly remove duplicates, extract records that meet certain criteria. It works great when we use wildcards, within 2 date criteria.
Filtering is a simple, however, amazing & powerful way to analyze data. Advance filter are quite easy to use. Here's how you can use Excel's advanced filtering capabilities.
In simple words, while working with table values, sometimes we need to count, sum, product or average of the values having already applied filter option. Example if we need to get the count of a certain IDs where the ID data has applied filter on. Criteria on data is applied using the filter option.
How to solve a filtered problem using a function ?
For this article we will be required to use the SUBTOTAL function. Now we will make a formula out of the function. Here we are given some values in a range and specific text value as criteria. We need to count the values where the formula includes all the values which ends with the given text or pattern
|= SUBTOTAL ( fun_num, range )
fun_num : number, num corresponding to the operation
range : range where operation is to apply.
All of these might be confusing to understand. So, let's test this formula via running it on the example shown below.
Here we have the order import data. And we have applied criteria to Region, only the East region is filtered.
Here to find the count of filtered values. Choose the right argument as fun_num. Fun_num is the operation you want to apply. Here to count the cells we use COUNTA operation, num as 3.
Use the formula:
|= SUBTOTAL ( 3, B2:B14)
As you can see the total rows which are visible comes out to be 11. Now we will use one more example to extract the Average of the quantity which are visible or filtered.
Use the formula:
|= SUBTOTAL ( 1 , C2:C14 )
As you can see the average order quantity received from the East region comes out to be approx 60. You can use different operations like average, count, max, min, product, standard deviation, sum or variation as per the required results on filtered data.
Let’s understand this with an example.
Here we have a data set.
Now we need to delete the rows with City : Boston
As you can see filtered Rows with City:Boston
Now I will select these rows which are to be deleted.
Go to Home > Find & Select > Go To Special
Go To Special dialog box appears
Select Visible cells only > OK
You will see the selected region as shown below. Right click on any selected cell > Select Delete Row
It shows a warning as shown below
As you can see selected rows are deleted. To view other cells. To view other cells, Double click on the red part shown in the left in the snapshot.
You will get your desired output as shown below in the table.
This is a very useful function while editing data in your worksheet.
Here are some observational notes shown below.
Hope this article about Introduction to Advance Filter in Excel is explanatory. Find more articles on sort and Filter values and related Excel formulas here. If you liked our blogs, share it with your friends on Facebook. And also you can follow us on Twitter and Facebook. We would love to hear from you, do let us know how we can improve, complement or innovate our work and make it better for you. Write to us at email@example.com.
How to use the SUBTOTAL function in Excel: Returns the SUM, COUNT, AVERAGE, STDEV or PRODUCT on applied filtered data in Excel.
COUNTIFS with Dynamic Criteria Range : Count cells dependent on other cell values in Excel.
COUNTIFS Two Criteria Match : Count cells matching two different criteria on list in excel.
COUNTIFS With OR For Multiple Criteria : Count cells having multiple criteria match using the OR function.
The COUNTIFS Function in Excel : Count cells dependent on other cell values.
How to Use Countif in VBA in Microsoft Excel : Count cells using Visual Basic for Applications code.
How to use wildcards in excel : Count cells matching phrases using the wildcards in excel
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