The Pivot table tools ribbon in Excel

In this article, we will learn The Pivot table tools ribbon in Excel.


Pivot table is the most popular tool to calculate, analyse and summarize the whole data. But here the problem is to extract top 10 or bottom 10 items. For example getting the top 10 salespeople who sold the most products or getting to know the bottom 10 salespeople who sold the least products in a company. Or it could be finding the top 10 customers who bought the most products. For these kinds of problems we use a pivot table and its row label fields.

The PivotTable Tools Ribbon contains two tabs:

First Create a pivot table

Select the data with labels (column names) > Insert tab > Pivot table > Select same worksheet or new worksheet > Click OK.

Now use column names to add values to the pivot table. On the menu bar you can see Pivot table tools which are marked under different colour.

  1. Analyze
  2. Design

Example :

All of these might be confusing to understand. Let's understand how to use the function using an example. Here we have data and we need to access the pivot table ribbon for the data. Follow the steps.

Create a pivot table for the data. Select the data and Go to Insert tab and select pivot table option as shown below.

Select the required options and click Ok and you will have the pivot table and pivot table fields as shown below.

On the right hand side. Choose the fields to start using a pivot table. As you can see when you select any pivot table cell and some tabs glows on the top named Pivot table tools.

These two tabs allow you to perform pivot table customization. This is the Pivot table ribbon in Excel. Create pivot table fields , charts and sets.

Here is an important thing to wonder for the pivot table ribbon in excel is as soon as you switch the selected cell to non pivot table cell. The pivot table ribbon disappears. So it means Excel only allows you to use pivot table options when you select the pivot table cell as shown below.

Now as you can see the pivot table ribbon disappears. That's the common problem excel users face. Hope it won't be an issue after now.

Here are all the observational notes using the formula in Excel
Notes :

  1. Create new pivot table columns using pivot table fields option under the analyze tab of pivot table ribbon in excel.
  2. Sort the data after filtering which makes it easier to read.
  3. You can create a pivot table on the same sheet as data or in a different sheet of the same workbook.
  4. Use the recommended pivot table for quick and advanced summarization.

Hope this article about The Pivot table tools ribbon in Excel is explanatory. Find more articles on calculating values and related Excel formulas here. If you liked our blogs, share it with your friends on Facebook. And also you can follow us on Twitter and Facebook. We would love to hear from you, do let us know how we can improve, complement or innovate our work and make it better for you. Write to us at

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How to get subtotal grouped by date using the GETPIVOTDATA function in Excel : This is a special function that is specially used to work with data from pivot tables. It is used to retrieve values from pivot tables using the table columns and rows headers.

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How to Refresh Pivot Charts : To refresh a pivot table we have a simple button of refresh pivot table in the ribbon. Or you can right click on the pivot table. Here's how you do it.

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