In this article, we will learn How to create Gantt charts by weeks in Excel.
Sometimes we need to represent the data in the weeks format. What does it mean by weeks format? Let's consider we have to plan a course schedule for the syllabus. So we need to visualize the weeks spent on each chapter of the syllabus data. Another example could be, if you like to represent the weeks spent on each step of making a product in Excel. The problem occurs as you don't find the type of chart you are looking for. Below is the explanation of the type of chart, you might want which is the Gantt chart.
What is the Gantt chart in Excel?
As we already studied how to make GANTT chart by days in Excel. You must be wondering, why Excel doesn't offer this Gantt chart as a template. Don't worry, as it is easy to do. MS Excel has a Bar chart feature that can be used to make an Excel Gantt chart. If you need to create or update a Gantt chart for recurring communications, it will be simpler and faster than any other chart used. Let's understand the Gantt chart and how to create it. I will give you step-by-step instructions for making a Gantt chart by weeks in Excel by starting with a Bar chart.
All of these might be confusing to understand. So, let's test this formula via running it on the example shown below. Here we have data showing house construction plans. Each task has a start date, start week of the year and End week of the year and duration (in weeks).
Now that we have the data, we can proceed to create the chart. Follow the below steps with images to understand better.
Now we continue with the Gantt chart:
This is our chart required chart.
Gantt charts illustrate the weeks (duration) as bars of the tasks along with task descriptions of the House Construction Plan. Here are all the observational notes regarding using the formula.
Gantt Chart structure using the Conditional formatting :
Here we will create a Gantt chart structure using the formula option in conditional formatting. We will check the date value is between the start_date and the end_date. Dates are given along the green background region.
Now we will use the conditional formatting in Excel. Follow the steps explained below.
Select the E5 cell (first cell) and choose Conditional formatting - > New Rule as shown in the image below.
A dialog box will appear in front. Select the option Use a formula to determine which cells to format. And box will show you a formula box as shown below.
Use the formula:
Now Click Format and select the type of formatting you require. Here we selected that back ground color of the cell turns Blue if condition stands True as shown above.
Click OK and copy the formula along the column using the Ctrl + D and to copy formula along the particular row using Ctrl + R.
As we can see in the above image a chart structure is displayed. This graph is quite similar to the type gantt chart created before. Here each block denotes a week duration. Each colored block denotes whether the work is going on or not. You can also match the colored box with Description to know which task is going on.
Here are some observational results.
Hope this article about How to make Gantt charts in Excel is explanatory. Find more articles on different types of charts and their corresponding advanced charts here. If you liked our blogs, share it with your friends on Facebook. And also you can follow us on Twitter and Facebook. We would love to hear from you, do let us know how we can improve, complement or innovate our work and make it better for you. Write us at firstname.lastname@example.org
How to Create Gantt chart in Microsoft Excel : Gantt chart illustrates the days as duration of the tasks along with tasks.
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