How to use COUNTA function in Microsoft Excel

To count the number of cells containing data in a range in Microsoft Excel we will use COUNTA function.

COUNTA:This function is used for count the non blank or occupied cells in a range It is capable of looking thousands of cell values together at once in Microsoft Excel.

Syntax of COUNTA:-

COUNTA(value1, [value2], ...)

 

Now lets see the various formula types based on the arguments in this function -

Argument Type Formula Types Explanation
Cell References =COUNTA(A1, B1) Count if cells A1 and B1 are occupied
Range Reference =COUNTA(A1:A10) Count how many occupied cells are in cells A1 to A10
Column Reference =COUNTA(C:C) Count how many occupied cells are in column C
Row Reference =COUNTA(1:1) Count how many occupied cells are in row 1
Multiple Columns/Rows =COUNTA(A1:A10, C1:C10) Count how many occupied cells are in A1 to A10 and from C1 to C10
Cell and Range Names =COUNTA(Sales_2012) Count how many occupied cells are in the range named Sales_2012 *

 

Count if cells A1 and B1 are occupied:-

  • Cell A1 contains text and cell B1 contains a numeric value.
  • Write the formula in cell C1.
  • =COUNTA(A1, B1), press Enter on the keyboard.
  • The function will return 2, which means that both cells have data.

img1

 

Count how many occupied cells are in cells A1 to A10

  • We have names in the range A1:A10 and some cells are blank.
  • Write the formula in cell C1.
  • =COUNTA(A1:A10), press Enter on the keyboard.
  • The function will return 8 which means 8 cells are occupied.

img2

 

Count how many occupied cells are in column A

  • Column A contains names and some cells are blank.
  • Write the formula in cell C1.
  • =COUNTA(A:A) and press Enter on the keyboard.
  • The function will return 10 which means 10 cells are occupied in the entire column.

img3

Count how many cells are occupied in row 1

  • We have names in the first row A1:G1 and some cells are blank.
  • Write the formula in cell A3.
  • =COUNTA(A1:A10) and press Enter on the keyboard.
  • The function will return 5 which means 5 cells are occupied in the row.

img111

 

Count how many cells are occupied in A1:A10 and C1:C10

Ranges A1:A10 and C1:C10 contain namesand some cells are blank. To identify how many cells are occupied follow the below given steps:-

  • Write the formula in cell D1.
  • =COUNTA(A1:A10, C1:C10) and press Enter on the keyboard.
  • The function will return 15 which means 15 cells are occupied out of the 20 cells in both the ranges.

img222

 

Conclusion:- Thus, the COUNTA function counts information, including error values but excludes empty cells.

 

image 29

 

 

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Comments

  1. "Hi Joe,

    If your data set is in A1:A10, then the following formula will count the number of entries greater than 1 and less than 2:

    =SUM(((A1:A10)>1)*((A1:A10)<2))

    {If you see the characters < in the above formula, please replace with the 'less than' sign - it is an HTML rendering issue on the board, not you or me!}

    Obviously you can replace 1 and 2 with any values you like.

    HTH,

    Alan"

  2. How do I count the number of cells that contain a number that falls between two numbers. For example, How do I count the number of cells that falls between 24 and 48 hours?

  3. "If your data set is in A1:A10, then the following formula will count the number of entries greater than 1 and less than 2:

    =SUM(((A1:A10)>1)*((A1:A10)<2))

    {If you see the characters < in the above formula, please replace with the 'less than' sign - it is an HTML rendering issue on the board, not you or me!}

    Obviously you can replace 1 and 2 with any values you like. "

  4. How do I count the number of cells that contain a number that falls between two numbers. For example, How do I count the number of cells that falls between 24 and 48 hours?

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