The toolbars that are present in the form of ribbons and drop menus give the quickest way to wade your way through the application and its various options. Hiding it is fine, but closing it altogether can get you into trouble. Looking for adding it again on to your workspace itself will take away most of the time!
Microsoft quick access toolbar has been designed with view of the most used tools and buttons, thus saving you time. The toolbar has evolved from a drop down menu to ribbons with multiple drop down menus. In 2010 Microsoft word and other applications the tabs display the entire array of options and have little headings on them for you to quickly go through the menu and find the command that you are looking for.
The most common used tools are new file, open file, undo, redo, etc. It will be highly irritating to go through 10 or 15 buttons to get a mundane task done. But when the menus are within reach, the time taken to complete a simple task is reduced over half.
Location of the quick access toolbar
The toolbar in 2007 and higher version is the tiny strip of tray on the very top of the ribbon, near the Microsoft’s symbol. It usually contains save, new, undo/redo, open file, etc.
Customizing Quick Access Toolbar
Knowing the keyboard shortcuts would be the fastest way, but even shortcut keys for certain commands take up to 7 different alphabets sometimes. Hence, you can customize the toolbar. Click on the down arrow near the toolbar. You can check on the buttons that you need. If you want the toolbar to have even more buttons, click on the More commands button. Here you will get the entire list of all possible buttons from various menus. You can click and add whatever button you want and it can be from any tab.
You can also assign your own shortcut keys to it. For example, if inserting a symbol takes 6 different keystrokes, you can assign something much simpler by adding the same function to your access toolbar!
There also a simpler way. Find the button on the menu that you use a lot, for example, the bullet button on the paragraph menu on the home tab. Right click on it and a select the ‘add to quick access toolbar’ option. Assign a shortcut key to it by right clicking on the button and selecting the ‘customise quick access toolbar’ option. If you want to remove it, go to the button in the accesses bar, right click on it and remove it.
There also an option to display this toolbar above or below the ribbon. For quicker access, place the Microsoft toolbar below the ribbon.