Use VLOOKUP Function as an alternative to a number of nested IF functions

 

In this article, you will learn how to use VLOOKUP function as an alternative to a number of Nested IF functions in Microsoft Excel.

VLOOKUP function is used to return a value from the data on the basis of common and unique lookup value from the leftmost column.

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Note: If we do not have the common value in other data from which we want to pick the data, then the formula will give the #N/A error. As you can see in the above-shown snapshot, the employee code L1089 in not available in 1st data set so formula is displaying an error.

IFfunction is used to check if a condition is met and returns one value as True and another value as False.

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Let’s take an example to understand how and where we can use Vlookup function instead of nested IF function.

In Excel, we have serial wise scores, column A contains serial numbers, and column B contains scores. We have a drop list of serial numbers in cell C2. We want if we select any number from the drop down list, cell D2 shows us the scores for that serial number.

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First we will try through If function, follow below given steps:-

  • Write the formula in cell D2.
  • =IF(C2=1,100,IF(C2=2,200,IF(C2=3,300,IF(C2=4,400,”Not available”))))
  • Press Enter on your keyboard.
  • The function will return the score as per the number available in cell C2.

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  • If cell C2 contains 1 number, then the formula of cell D2 will return 100, if cell C2 contains 2 numbers, then the formula will return 200.

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Now, let’s use VLOOKUP function:-

Follow below given steps:-

  • Write the formula in cell D2.
  • =VLOOKUP(C2,A2:B6,2,FALSE)
  • Press Enter on your keyboard.
  • The function will return the score as per the number available in cell C2.

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  • If the cell C2 contains 4 numbers, then the formula of cell D2 will return 100, if cell C2 contains 5 numbers, formula will return “Not Applicable”.

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Note: – This alternative will work only for lesser data, because in a cell, we are allowed to put the If condition 7 times only.

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