In this article, we will learn how to color unique record in a range. We use the Conditional Formatting option along with COUNTIF function in Microsoft Excel to get the desired outcome.
Conditional Formatting we use to highlight the important points with color in a report.
COUNTIF function we use to count how many times one word is appearing in a column.
Let’s take an example to understand how we can highlight the unique cells.
We have data in range C2:E11 in which column C contains Agents name, column D contains No. of sales and column E contains sales amount. Now, we want to highlight the unique Agents name with the color.
To highlight the Unique Agents name, follow the below given steps:-
- Select the data range C3:C11
- Go to Home Tab
- Select Conditional Formatting from Styles group
- From the Conditional formatting drop down menu, select New Rule
- New Formatting Rule dialog box will appear
- Click on “Use a formula to determine which cells to format” from Select a Rule type
- Write the formula in Formula tab
- Click on Format button
- “Format Cells” dialog box will appear
- In the Fill tab, choose the color as per the requirement
- Click on OK to Format Cells dialog box
- Click on OK to New Formatting Rule’s dialog box
All unique cells will get highlighted with the chosen color. This is the way we can highlight the unique text in a range by using the Conditional Formatting option along with COUNTIF function.
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